Zoom is an integral part of the modern business environment. Although it remains a videoconferencing tool at its core, the company is moving toward offering more office software by introducing Zoom Docs to the platform’s Workspace all-in-one collaboration center.
Launched in October 2023, Zoom Docs is the company’s first foray into word processing. In addition to supporting document sharing and real-time collaboration during meetings, the integration with Zoom AI Companion streamlines many of the more tedious and time-consuming tasks related to meetings and collaborative projects.
How Your Company Can Make the Most of Zoom Docs
Zoom Docs uses AI to create and share information before, during, and after meetings. The app lets you pull up and share documents during a Zoom meeting. Other features include:
- Generative AI to create meeting agendas
- The ability to start or schedule a meeting directly from a document
- Automatic transcription of meeting notes into concise summaries, action plans, and more
- Templates and tracking tools for projects
- Collaboration capabilities that allow teams to provide input and opinions directly in the document in real-time
- Integration of whiteboards, wikis, and project tracking tables and tools into documents
For example, suppose you plan a brainstorming meeting over Zoom. In that case, Zoom Docs will use the meeting transcript to create a document everyone can view and work on together. You can select from multiple templates for meeting documentation, such as key points and action items or a well-organized “idea sheet.” Whether you’re exploring ideas for new products, developing a content plan, or exploring goals for the latest quarter, Zoom Docs makes it easy to record and organize the details.
In addition to creating documents from meetings, Zoom Docs allows you to proofread, edit, revise, and enhance them for more impact. The addition of AI also makes it possible to easily change the tone or style of a document for specific audiences, create quick summaries, and even create queries to ensure it covers all the key points.
The Start of a New Era for Zoom
Zoom became an integral element of many workplaces during the pandemic when remote work became the norm for most people. The addition of Workplace and new capabilities represents the company’s commitment to consistently providing more value and creating companies where people can “work happy.” The integration of AI into basic productivity tools like word processing programs eliminates the need to spend time on lower-value and often tedious tasks like transcribing meeting notes, freeing up time for more interesting and revenue-generating work.
In line with that goal, Zoom Docs is a standard inclusion with all paid licenses for the Zoom Workplace app version 6.1 or higher. The app can accommodate up to 100 collaborators on a document. Still, you can add and remove permissions at any time as needed.
Zoom Docs is also available on the free version of the app. However, this option does not include the generative AI capabilities of the Zoom AI Companion. It only allows up to 10 shared documents and unlimited personal documents. Discover more now.
